The Hillsdale Farmers’ Market (HFM) is a 501(c)4 non-profit, founded in 2002 by Hillsdale community members who wanted a source for locally grown food and a community gathering place. The market runs year-round from 10am-2pm on Sundays, weekly from May - November and twice a month December - April. The Market Manager is the face of the market, working with the Board of Directors to plan and oversee all market operations. The Manager’s job spans a wide range of duties and requires a person capable of providing confident, strong leadership that is consistent with the market’s values. As a prominent member of the Hillsdale business community, the Manager must also strive to maintain positive, collaborative relationships with the businesses and residents of Southwest Portland.
Vendor Management – Coordinate weekly market roster, stall assignments, vendor fee collection, & load-in / load-out logistics. Monitor vendors at the market (and occasionally via production site visits) for compliance with market rules and state regulations; enforce market rules and/or apply fines when necessary. Update and distribute annual vendor handbook and application, process applications, and collect application fees and deposits. Curate product and vendor mix to fit the market’s standards and serve the customer base appropriately by maintaining an active knowledge of the region’s farmers and food makers, connections with other area market managers, and by thorough evaluation of potential new vendors.
Market Promotion – Perform weekly market promotions including, writing and formatting e-newsletter, social media posts (Facebook, Instagram and Twitter), and any other appropriate channels. Develop and implement advertising opportunities, including but not limited to creating and distributing twice-annual postcard flyers and posters, as well as print or online ad spots. Work with the Board and market staff to plan and coordinate market events. Engage with community groups, neighborhood events, and the local business community to reach new customers and partnerships.
Financial Management – Complete weekly bookkeeping tasks, including stall fee, merchandise, and credit card sales accounting; oversee staff’s weekly bookkeeping duties. Enter monthly receipts and
sales reports; assist accountant with monthly board reports, payroll, and annual tax preparation. Prepare annual budget.
General Management – Coordinate the market day from start to finish, overseeing market staff, market site condition and safety; be available to solve disputes, answer questions or address incidents as they arise. Manage the market’s contact phone and email addresses, fielding customer and staff concerns or questions. Coordinate monthly Board meeting and annual Board retreat; compile meeting agenda and Manager’s Report; attend committee meetings as needed. Perform annual staff reviews. Upkeep market site lease, insurance, licenses, and other necessary paperwork as needed. Attend annual conferences.
Other Duties as Assigned/Needed – The Manager’s responsibilities are not limited to the above and may change with or without notice based upon needs of the market.
Required Skills & experience:
Desire and ability to ensure a high-quality farmers market in service to our vendors and customers.
Demonstrated interest in and knowledge of the regional food system and how a farmers market fits into that system.
Demonstrated ability to provide leadership in coordinating and implementing program, organizational, and financial plans with the Board of Directors, vendors, and staff, including the ability to calmly and consistently handle unexpected issues, disputes, or emergencies as they arise.
Strong oral and written communication skills with vendors, staff, and the Board of Directors, and as the public face of the market.
Proficiency with social media, i.e., Facebook, Instagram, Twitter.
Ability to work independently, keeping track of details and prioritizing a wide diversity of tasks.
Preferred skills & experience:
Experience as a market manager or assistant manager.
5+ years of familiarity and connections with regional farmers, food producers, and relevant organizations.
Proficiency with business systems, finance, and budgeting.
Experience designing promotional flyers, event posters, and/or advertisements.
Essential Functions/Physical Requirements
The duties above indicate the essential functions of the position. Operational flexibility is required to meet sudden and unpredictable needs.
Willingness/ability to work outside in varying weather conditions on all scheduled market days, and the ability to perform some heavy lifting, squatting, reaching, and other physical tasks.
Status: Full Time/Salaried
Reports to: Hillsdale Farmers’ Market Board of Directors
Salary: $33,000-- $37,500/year depending upon experience and qualifications, plus stipend which may be used for health insurance
The Hiring Committee will accept applications until the position is filled. The first round of interviews will begin the week of February 20 from candidates who turn in applications by February 20, 2017.
Email application to Joan Wray (preferred):
Or mail to:
Hillsdale Farmers’ Market
1509 SW Sunset Blvd, Suite 2E
Portland, OR 97239
In lieu of a cover letter, please submit answers to the following questions, along with a current resume and two references:
1. What interests you about the Market Manager position at HFM?
2. What short-term and long-term roles do you a think farmers market plays within a community?
3. Please thoroughly read the HFM Market Manager job description and explain how your professional experience makes you a good fit for the broad skill set and demanding nature of this position.
4. Describe your leadership style.
Incomplete applications will not be considered.